I have a few suggestions regarding the domain registration reporting policy:
1. Any time limit in the SH policy should start from the date of award of the contest (by CH or SH), not from the date of submission of the name. This is because sometimes the contests are extended, or the award is delayed, or it is split after several weeks.
2. In any case, creatives should be able to report the domain registration even if private, or with details not matching the CH details. This is because the CH may be an agency, and his principal may register it, with / without privacy. Or, a CH may get it registered in his partner’s name, etc.
3. There should not be a limit in the number of contests in which a creative can report a domain. This is because it is often not possible for the creative to be sure which of the CHs could have taken the domain.
4. SH can create and automated system to send an email to the CHs as soon as a creative reports it through the entries tab.
5. Another suggestion, that may work better in bundle packages, is to stop the CH from awarding the contest / or opening the next contest until he at least replies to a domain registration report (Yes, or No).
6. SH should consider circumstantial evidence as well (e.g. if a website has started using the reported url), especially when the CH does not reply to a domain registration report.
7. In contests where multiple domains are registered, the CH’s negative reply should be verified, if possible. This factor may be considered while splitting contest awards.
8. SquadHelp may try to create some leverage over the CHs through incentives or reward points. It may even take some refundable deposit, though that may not be easy.
CHs should feel that they will not be able to get away easily if they take domains without paying. Have said all this, there cannot be a fool-proof system in this regard. Ultimately, it depends on CHs integrity. Thanks.